HRM Online for schools

Information for principals, business managers and eduPay users about HR management, administration matters and use of eduPay.

2024 editions

HRM Online provides news and information for principals, business managers and eduPay Users concerning human resource management and administration matters and the operation and use of eduPay.

To search for a topic on this page:  use the keyboard shortcut, “Ctrl+F” and enter the required text (or partial text) into the search field.  The number of matches should display. Scroll through to find the content you are seeking.

24 May 2024

HRM Online 05-2024

  • Youth Employment Scheme (YES) – 2023/2024
  • Youth Employment Scheme (YES) Training – 2023/2024
  • Assistant Principal Recruitment
  • End of Financial Year 2023/2024 – employee name and address changes
  • Action Now: SLP WorkCover Remuneration Report
  • Minimum Daily Hours for casual ES employees
  • Annual Leave – Teaching Service
  • School Vacation Action Summary
  • Paying VCE exam supervisors

The eduPay Way

  • Overpayments reimagined
  • Phishing for Teachers – volunteers needed
  • Teacher Recruitment Initiative (TRI) – success campaign – volunteers needed

24 April 2024

HRM Online 04-2024

  • Youth Employment Scheme – 2023/2024
  • Employment of persons with Permission to Teach
  • Working With Children Check (WWCC) and employment of under 18s 
  • Annual Translation to Ongoing process
  • Aspiring Principals – VAPA program
  • Processing of employee termination dates
  • Casual Relief Teacher (CRT) Panel 
  • Common Progression Cycle ends 30 April 2024
  • Leave Management
  • Personal leave and school vacation periods
  • eduSafe Plus training for Term 2

eduPay Hints and Tips

  • Superannuation – SLP and DOE payrolls
  • Leave Purchase and Ad-Hoc payments

The eduPay Way

  • What’s new?
  • Data Insights – Leave
  • Teacher Recruitment Initiative (TRI) – success campaign
  • Principal Contract Renewals (PCR)

25 March 2024

HRM Online 03-2024

  • Annual Translation to Ongoing process
  • Casual Relief Teacher (CRT) Panel – Rules of Use for schools
  • Validation and Certification – Validator and Certifier roles and responsibilities
  • Personnel Files

eduPay Hints and Tips

  • Annual Leave 
  • Education Support Employees in Receipt of Leave Purchase Allowance

The eduPay Way

  • Principal Contract Renewals (PCR)
  • New Data Insights – Leave (arriving late March)
  • System Maintenance – eduPay & ROL offline for 2 days over Easter
  • Overpayments reimagined – are you joining us?

28 February 2024

HRM Online 02-2024

  • Release from duty for Aboriginal and Torres Strait Islander employees to participate in the Yoorrook justice commission
  • Salary Progression Cycle
  • eduSafe Plus training for Term 1
  • Casual Relief Teacher (CRT) Panel – New Agencies
  • Annual Translation to Ongoing process
  • Temporary Transfer of an Ongoing Employee
  • Victorian Institute of Teaching Events & Seminars
  • Principal and Assistant Principal appointments
  • Higher Duties
  • HRWeb/PAL documents are moving.

eduPay Hints and Tips

  • Onboarding of employees – Banking, Tax and Superannuation, DOE and SLP payrolls
  • Superannuation element – end date no longer recorded on termination.

The eduPay Way

  • Time-in-Lieu – timely tips
  • Principal Contracts - reimagined.

29 January 2024

HRM Online 01-2024

  • Welcome to 2024 school year
  • Time in lieu acquittal
  • Temporary transfer of an ongoing employee
  • VIT annual registration – now overdue
  • VIT registration – Permission to Teach (PTT)
  • CRT Panel – Rules of use
  • Assistant Principal Appointments
  • Workers’ Compensation – training and webinars

eduPay Hints and Tips

  • Onboarding of employees – banking, taxation, and superannuation
  • Superannuation element – end date no longer recorded

The eduPay Way

  • Time-in-lieu handy hints 
  • Principal contracts - reimagined

2023 editions

12 December 2023

HRM Online 12-2023

  • Workers’ Compensation Leave for the Christmas School Vacation Period
  • Workers’ Compensation Notification of Current Weekly Earnings (CWE’s)
  • Position Allowance
  • Education Support Class Employees Common Start Date - 29 January 2024
  • Education Support Class Leave Purchase Arrangements
  • VIT Annual Registration – now overdue
  • VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
  • Casual Relief Teacher (CRT) Panel – Rules of Use for schools
  • Daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
  • Vacancy guidelines for Integration Aide positions
  • Youth Employment Scheme (YES) – 2023/2024
  • Assistant Principal appointments

eduPay Hints and Tips

  • Superannuation through Self Service

The eduPay Way

  • Vacation Leave Estimator
  • Team Calendar
  • Time in lieu
  • My LearnED
  • MFA update – SSO is here
  • New features coming soon

End of Term checklist

  • Payroll Reminders
  • Leave Reminders
  • Recruitment Reminders
  • Other Reminders

16 October 2023

HRM Online 11-2023

  • Workers’ Compensation Claims Management
  • Workers’ Compensation Notification of Current Weekly Earnings (CWE’s)
  • Time in Lieu Activity Planner
  • Time in Lieu reminder to acquit accruals
  • Special Schools Allowance
  • Inclusive Recruitment for School Leaders and Hiring Managers
  • Training to build Respectful, Inclusive and Safe workplaces
  • VIT Annual Registration – now overdue
  • VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
  • Vacancy guidelines for Integration Aide positions

eduPay Hints and Tips

  • Superannuation through Self Service

The eduPay Way

  • My LearnED – View completion status of mandatory learning modules
  • Single Sign On is arriving early for those who’ve registered MFA
  • Time in Lieu Overnight Camp on Call
  • Teacher Recruitment Initiative
  • Policy, guidance and resources
  • Teach Today & Teach Tomorrow
  • eduPay refresh arriving on Monday 16 October

11 September 2023

HRM Online 10-2023

  • Policy and Advisory Library (PAL) for your operational policy information, guidance and supporting resources
  • Time in Lieu Reminders
  • Recent PAL Updates
  • Teacher Recruitment Initiative (TRI)
  • Vacancy guidelines for Integration Aide positions
  • VIT Registration: Permission to Teach (PTT) holders must be employed as Paraprofessionals
  • VIT Annual Registration for the 2024 School Year
  • New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)

eduPay Hints and Tips

  • Education Support Class employees – leave and attendance

The eduPay Way

  • Time in Lieu (TiL) Overnight Camp on Call – Phase 2
  • Data Insights – Time in Lieu
  • Teacher Recruitment Initiative (TRI) – the new alternative
  • Data Insights – Recruitment
  • MFA for eduPay – only 18% to go

17 August 2023

HRM Online 09-2023

  • Policy and Advisory Library (PAL) for your policy and guidelines
  • School consultative arrangements
  • VIT Registration: Permission to Teach (PTT) holders information
  • VIT Annual Registration for the 2024 school year
  • New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
  • Graduate Teacher Recruitment Initiative
  • Overpayments  - Repaying by personal payment for DE employees

School Local Payroll Hints & Tips

  • Aware Super Clearing House – Employer assistance for School Local Payroll

The eduPay Way

  • Time in Lieu (TiL) Overnight Camp on Call
  • Data Insights – Time in Lieu
  • Teacher Recruitment Initiative (TRI) – the new alternative
  • Data Insights – Recruitment
  • MFA for eduPay – only 18% to go!

19 July 2023

HRM Online 08-2023

  • Recruitment in Schools Policy and Guidelines updates
  • CRT Panel - Updated rates from July 2023
  • New daily rate for Final Year Pre-Service teachers who hold PTT (COVID-19 pre-service teacher workforce shortage)
  • School Council Employment - Increase to Minimum Rates of Pay - Annual Wage Review

School Local Payroll Hints & Tips

  • Increase to Minimum Rates of Pay

eduPay Hints & Tips

  • List of Leave Codes - Teaching Service

The eduPay Way

  • Teachers and ES Staff to receive payment for being on call overnight at a school camp
  • MFA for eduPay update
  • School Local Payroll (SLP) - Negative Tax
  • Data Insights - WWCC and VIT

10 July 2023 

HRM Online 07-2023

Special edition - Time in Lieu

  • Teachers and ES Staff to receive payment for being on call overnight at a school camp

15 June 2023

HRM Online 06-2023

  • Salary progression for Education Support Class employees on SLP
  • Long Service Leave payout on cessation of employment
  • VCE exam supervisors
  • Fair Work Act updates
  • Migration Support Services
  • Graduate Teacher Recruitment Initiative

eduPay Hints & Tips

  • Education Support Class employees – leave and attendance

The eduPay Way

  • GL Overrides (GLO)
  • Multifactor Authentication (MFA)
  • Teacher Recruitment Initiative
  • School Local Payroll (SLP) – Negative Tax

9 May 2023

HRM Online 05-2023

  • Common Progression Cycle updated on eduPay
  • Higher duties and salary progression
  • Workers’ Compensation Notification of Current Weekly Earning (CWE’s)
  • Workers’ Compensation Training and Webinars
  • VIT registration Permission to Teach (PTT)
  • Casual Relief Teacher (CRT) Agencies – Rules of Use and Placement Fees
  • Youth Employment Scheme (YES) – 2022/2023

eduPay Hints & Tips

  • Paid Parental Leave – use the correct ABN

The eduPay Way

  • Job Opportunity Pool - Data Insights
  • Time in Lieu Acquittal - Data Insights
  • GL Overrides
  • Multifactor Authentication (MFA) for eduPay

4 April 2023

HRM Online 04-2023

  • Important information on VicSuper changes
  • Annual Leave
  • Annual Translation to Ongoing process

School Local Payroll Hints & Tips

  • Victorian Early Childhood Teachers and Educators Agreement (VECTEA) Global Salary Increase

The eduPay Way

  • New Support Guides - have you downloaded yours yet?
  • Data Insights - Time in Lieu - Acquittal (April)
  • Data Insights - Job Opportunity Pool (May)
  • GL Overrides aka GLO (May)
  • Multifactor Authentication aka MFA for eduPay (May/June)

20 March 2023

HRM Online 03-2023

  • Superannuation Contributions on 12 months Primary Carer Parental Leave - Teaching Service
  • Special Payments
  • VIT registration Permission to teach (PTT)
  • Annual Translation to Ongoing process
  • Youth Employment Scheme (YES) - 2022/2023
  • Casual Relief Teacher (CRT) Agencies - Rules of Use and Placement Fees
  • Maxxia - Salary packaging and novated leasing webinars
  • 2023 PDP template now available in eduPay
  • Performance and development process in 2023 (Statement of Expectation process)

eduPay Hints and Tips

  • Superannuation

The eduPay Way

  • eduPay to the Cloud
  • In other news... GL Overrides
  • In case you missed it (ICYMI)...Time in Lieu
  • You're invited...Q&A sessions

22 February 2023

HRM Online 02-2023

  • Time in Lieu Acquittal Reminder
  • Support arrangements for Schools HR Services 
  • VIT registration Permission to teach (PTT)
  • Casual Relief Teacher (CRT) Agencies - Placement Fees
  • Annual Translation to Ongoing process

eduPay Hints and Tips

  • Working with Children Check Clearance
  • Working with Children Check - review and update records

The eduPay Way

  • Time in Lieu Reports - Friendly reminder
  • Time in Lieu - new Data Insights - now available

31 January 2023

HRM Online 01-2023

  • Welcome to 2023
  • Education Support Common Start Date
  • Annual Leave
  • Terms and conditions of school council employees
  • Youth Employment Scheme (YES) – 2022/2023
  • Panel listed CRT agencies rate variations
  • Workers' Compensation Claims Management
  • Workers' Compensation Training and Webinars

Recruitment Hints and Tips

  • VIT annual registration - now required
  • Working with Children Check and employment of students (under 18)

eduPay Hints and Tips

  • Changing Standard Hours or days worked

The eduPay way

  • Time in Lieu Acquittal - action required by 28 February 2023
  • Defer Time in Lieu into the next year - employee action required
  • Time in Lieu - new Data Insights - coming soon!
  • Recruitment Reimagined - available now!

Start of Term Checklist

2022 editions

14 December 2022

HRM Online 12-2022

  • Maxxia - our new Salary Packaging and Novated Lease Partner
  • Position Allowance
  • Change of Executive Class TRP to cash
  • Permission to Teach (PTT) for final year pre-service teachers for 2023
  • Youth Employment Scheme (YES) - 2022/2023
  • Workers' Compensation Leave for the Christmas School Vacation Period
  • Workers' Compensation Notification of Current Weekly Earnings (CWE's)

Recruitment Hints & Tips

  • VIT annual registration - now overdue

eduPay Hints and Tips

  • Education Support Class employees - leave and attendance

School Local Payroll Hints and Tips

  • Education Support Class (casual and non-casual) employees updated pay rates and translation from 2 Jan 2022 - processed in pay 2212

The eduPay Way

  • Time in Lieu
  • Recruitment Reimagined
  • Data Insights

End of Term checklist

21 November 2022

HRM Online 11-2022

  • Executive Class Principals
  • Time in Lieu reminder to acquit accruals
  • Position Allowance
  • Education Support common start - 27 January 2023
  • Intensive Care Allowance
  • The Victorian Sick Pay Guarantee for casual workers
  • Maxxia - our new Salary Packaging and Novated Lease provider
  • Panel listed CRT agencies cancellation clause
  • Permission to Teach (PTT) for final year pre-service teachers for 2023
  • Youth Employment Scheme (YES) - 2022/2023
  • Workers' Compensation Leave for the Christmas School Vacation period
  • Workers' Compensation Notification of Current Weekly Earning (CWE's)

Recruitment Hints & Tips

  • VIT annual registration - now overdue

eduPay Hints & Pay

  • Superannuation through Self Service

The eduPay Way

  • Recruitment Reimagined Initiative
  • Time in Lieu Phase 3
  • Other VGSA items coming soon...

24 October 2022

HRM Online 10-2022

COVID-19 Special Leave

  • VGSA - Time in lieu updated guidelines
  • VGSA - Management of Teacher work
  • VGSA - ES Salary Progression
  • VGSA - Personal leave entitlements accruals
  • VGSA - Increased paid maternity leave entitlements
  • Tutor Learning initiative positions in 2023
  • Youth Employment Scheme (YES) 2022/2023
  • Maxxia - novated leasing and salary packaging provider from 1 November 2022

Recruitment Hints & Tips

  • Recruitment Online - Applicant Help page updates
School Local Payroll Hints & Tips
  • VECTEA Global Salary Increases
  • CRT Updated pay rates in Pay 2207
  • New SLP guide available

The eduPay Way

  • Time in Lieu Phase 1 and 2
  • Special Schools Allowance
  • Intensive Care Allowance
  • Recruitment Reimagined Phase 1
  • Graduate Job Opening for School Recruiters

13 September 2022

HRM Online 09-2022

  • VGSA - New Trainee Category
  • VGSA - ES1-1 and ES1-2 vacancies
  • VGSA - Special School and Intensive Care Allowances
  • VGSA - Change of principal class TRP to cash
  • Overpayment Recovery
  • Update to payroll calendars (for Grand Final PH)

Recruitment Hints & Tips

  • VIT Annual Registration - now due

School Local Payroll Hints & Tips

  • SLP Employees - Ministerial Order
  • CRT Pay rates - update in pay 2207

eduPay Hints & Tips

  • ESC leave and attendance, Term 3
  • Bank Accounts - returned pays in pay 2206

The eduPay Way

  • Recruitment reimagined
  • Time in Lieu
  • BM Conference Visits

27 July 2022 Special edition - Victorian Government Schools Agreement 2022 

HRM Online 08-2022

  • Timeline for Pay and Allowance increases
  • Principal Class conversion from TRP to cash salary
  • Additional forms of leave in ESS
  • Time in Lieu
  • Support for the VGSA

HRM Online 07-2022
12 JUly 2022

  • COVID-19 Pandemic orders and vaccination update
  • Income Tax Statements – 21/22: 27 pays in financial year

Recruitment Hints & Tips

  • Support your School Initiative Taskforce

School Local Payroll Hints & Tips

  • Recording superannuation for employees
  • Change of school bank account for SLP payments

eduPay Hints & Tips

  • ESC – Leave and attendance – recording leave

The eduPay way

  • What's new in term 3

9 June 2022

HRM Online 06-2022

  • Income Tax Statements 21/22 and eduPay end of year processing.
  • Overpayment Recovery
  • Recording Superannuation information for DOE and SLP
  • Updating Tax records – DOE and SLP employees

Recruitment Hints & Tips

  • Vaccination Requirements – eduPay changes
  • Support your School Initiative – applicant pool
  • Support your School Initiative Taskforce

School Local Payroll Hints & Tips

  • GL Fortnightly report for WorkCover Remuneration

eduPay Hints & Tips

  • Working with Children Check – review and update
  • ESC leave and attendance – Term 2

The eduPay Way

  • What's new and arriving in the near future

2 May 2022

HRM Online 05-2022

  • Common Progression Cycle - ended 30 April 2022
  • Higher Duties and Salary Progression
  • 2022 PDP template available on eduPay
  • New e-Learn modules

Recruitment Hints & Tips

  • Annual Ongoing Translation Offers

School Local Payroll Hints & Tips

  • New CRT Rates
  • Updating employee tax details

eduPay Hints & Tips

  • Recording of Superannuation

The eduPay Way

  • Term 2 and what is coming

30 March 2022

HRM Online 04-2022

  • Workers' Compensation – new claim lodgement process
  • 2022 PDP template now available in eduPay
  • The WWCC number is in use – what does this mean

Recruitment Hints & Tips

  • ROL Upgrade/Outage – weekend of 2-3 April 2022
  • Annual Ongoing Translation Offers
  • Provisional Appointments

School Local Payroll Hints & Tips

  • VECTEA Global Salary Increase

eduPay Hints & Tips

  • Superannuation and stapling
  • Hire/Rehire – avoid duplicate employee ID
  • Need help?  Contacting the Department

The eduPay Way

  • Reducing your administrative burden – the eduPay way

1 March 2022

HRM Online 03-2022

  • 2021/2022 Salary Progression notification - teaching service
  • Teaching Experience during LWOP
  • 2022 PDP template - now available
  • Extra Hours - eduPay processing
  • Principal & Assistant Principal appointments
  • Hire/Rehire - avoid creating duplicate employee IDs

Recruitment Hints & Tips

  • ROL Outage - 19 March 2022
  • Support Your School Initiative
  • Youth Employment Scheme
  • Annual Ongoing Translations
  • Cloning Jobs

School Local Payroll Hints & Tips

  • Information sheets for Casuals

eduPay 2022

  • March update

Who to contact?

  • Listing of areas to contact for assistance

31 January 2022

HRM Online 02-2022

  • Support your School Initiative
  • Hire/Rehire – avoiding duplicate employee IDs
  • COVID19 Vaccination Requirements
  • Changing standard hours/days of work
  • Higher Duties
  • Special Payments
  • Working with Children Clearance
  • Onboarding employees

Recruitment Hints & Tips

  • VIT Registration
  • ROL Update – Cloned vacancies
  • Bulk Printing of applications

eduPay 2022 (eduPay MyWay)

  • Welcome to 2022 – what's new

12 January 2022

HRM Online 01-2022 Special Edition

  • Welcome
  • COVID-19 Vaccination Requirements for new and re-engaged staff

Previous versions                  

As policy, process and procedures are clarified or amended over time, earlier versions are removed from the website. Where an earlier versions of HRM Online is required, please email to HRWeb@education.vic.gov.au with the edition required.  A copy can be provided on request.

Updated